The EC Sharks Platform

One ERP. Every department. Built to last.

A complete, fully integrated business operating system that runs every department of your company — accounting, sales, inventory, manufacturing, HR, projects, support — on a single platform, with a single source of truth, accessible from anywhere.

How it works

Three foundational principles.

Every feature, every workflow, every customer outcome is shaped by three ideas we refuse to compromise on.

Unified

Every department operates on a single database. Sales creates an order → inventory updates automatically. Inventory ships → accounting books revenue. Manufacturing consumes materials → cost flows into the project P&L. No exports, no imports, no reconciliation.

Cloud-Native, Deploy Anywhere

Access from any browser on any device — desktop, laptop, tablet or phone. Deploy on our managed cloud for zero-maintenance operations, or self-host on your own servers for maximum data sovereignty. Switch deployment models any time.

Real-Time, End-to-End

Live dashboards. Instant reports. Automated workflows. Approval chains that execute the moment a threshold is crossed. The platform gives owners and managers the visibility to make decisions on today's data — not last month's reconciled numbers.

Module Portfolio

A closer look at what each module delivers.

Each module is fully functional on its own and seamlessly integrated with the rest. Deploy the entire suite at once, or roll out module-by-module as your business grows.

01

Accounting & Finance

Multi-company GL, automated postings, real-time P&L, bank reconciliation, tax & e-invoicing, budgeting and forecasting.

02

CRM

Lead capture from website, calls and events. Opportunity pipeline with stage-based forecasting. Customer 360° view.

03

Sales

Quotation → sales order → delivery → invoice. Pricing rules, volume discounts, credit limits and customer portal.

04

Purchasing

Supplier scorecards, RFQ comparison, POs, three-way matching (PO/GRN/Invoice) and landed-cost tracking.

05

Inventory & Warehouse

Multi-warehouse, batch/serial/expiry tracking, barcoding, reorder rules, safety stock and cycle counts.

06

Manufacturing

Multi-level BOMs, work orders, capacity planning, job-cards, subcontracting and shop-floor terminals.

07

HR & Payroll

Employee master, biometric attendance, leave, shifts, salary structures, payslips and statutory compliance.

08

Recruitment

Job openings, candidate pipeline, interview scheduling and onboarding workflows — wired into HR & payroll.

09

Projects

Tasks, milestones, dependencies, Gantt views, timesheets, billable rates and project P&L.

10

Asset Management

Fixed-asset lifecycle from procurement to disposal. Depreciation, maintenance and custodianship.

11

Helpdesk

Multi-channel ticketing, SLA tracking, knowledge base, customer portal and escalation workflows.

12

Quality Management

Inspection plans, quality reviews, non-conformance tracking and corrective action workflows.

13

POS & Retail

Offline-capable POS, loyalty, gift cards, customer wallets and multi-store inventory sync.

14

E-Commerce

Branded storefront, catalog, payment gateways and customer self-service — fully integrated.

15

Analytics & BI

Live dashboards, custom KPIs, drill-down reports and exec-level scorecards across every module.

16

Workflow Builder

Visual workflow designer with approvals, notifications and conditional logic — no code required.

In Practice

What modern ERP looks like.

Accounting & Finance

The financial backbone of your business.

Every transaction across every module — a sale, a purchase, a payroll run, a depreciation entry — posts to the general ledger automatically, in real time. Your finance team stops chasing data and starts analyzing it.

  • Multi-company, multi-currency consolidated accounting
  • Configurable Chart of Accounts and cost-center structures
  • Automated GL postings for every transaction
  • Bank reconciliation, payment terms and dunning workflows
  • Tax management with statutory reports and e-invoicing
  • Real-time P&L, Balance Sheet, Cash Flow and KPIs
7 Reports
P&L, Balance Sheet, Cash Flow, Tax, Aged Receivables, Aged Payables, Budget vs Actual — all live, always.
Supply Chain & Manufacturing

From raw material to finished good — fully traceable.

From sourcing raw materials to shipping finished goods, the platform manages every node in your supply chain with real-time visibility and full traceability — across multiple warehouses, plants and channels.

  • Supplier scorecards, RFQ comparison and PO management
  • Three-way matching: PO ↔ GRN ↔ Invoice
  • Multi-warehouse stock with batch, serial and expiry tracking
  • Barcode and QR-code support for picks and counts
  • Multi-level BOMs with engineering change control
  • Work orders, capacity planning and shop-floor terminals
End-to-End
Raw material → WIP → finished goods → delivery → invoice. One transaction trail. One source of truth.
HR, Payroll & Projects

Your most important asset — fully managed.

Manage your people from hire to retire, while ensuring every billable hour and every project deliverable is captured and accounted for. From attendance terminals to performance reviews — one system.

  • Employee master with documents and contract lifecycle
  • Biometric, mobile or web attendance check-in
  • Leave policies, balances, approvals and shift scheduling
  • Salary structures, statutory deductions and tax certificates
  • Recruitment pipeline with interview scheduling
  • Project tasks, timesheets, milestones and profitability
Hire → Retire
Every milestone in an employee's lifecycle — captured, automated, compliant.
Technology & Architecture

Enterprise-grade. Future-proof.

Built on a modern, open and battle-tested technology stack designed for long-term reliability, security and extensibility.

Application Stack

Frappe framework with Python and JavaScript core. Metadata-driven architecture supports rapid customization without core code changes.

Database

MariaDB — proven, scalable, ACID-compliant with full transaction integrity for financial workloads.

Security Model

Role-based access control with field-level permissions, document-level workflows, audit trails and field-level data masking.

APIs & Integration

REST and JSON-RPC APIs out of the box. Webhooks and event triggers for real-time integration with third-party systems.

Deployment Options

Cloud (managed by us), on-premise (your infrastructure), or hybrid — with seamless migration between models.

Backups & DR

Automated daily backups, point-in-time recovery and configurable disaster recovery with off-site replication.

Implementation Methodology

From kickoff to go-live in five disciplined phases.

Software is only as good as its implementation. Our methodology has been refined across dozens of deployments to minimize risk and ensure every user is productive from day one.

01
Weeks 1–2
Discovery

Document current workflows, identify pain points, define success criteria and agree on scope. Outputs a detailed BRD and phased rollout plan.

02
Weeks 2–4
Configuration

Configure the platform to your business — Chart of Accounts, structure, roles, workflows, approvals and master data.

03
Weeks 4–6
Data Migration

Extract, clean, validate and import legacy data — customers, suppliers, items, opening balances and historical transactions.

04
Weeks 5–7
Training & UAT

Role-based training for each user group with recorded videos and user manuals. Parallel UAT identifies any final gaps before go-live.

05
Week 8+
Go-Live & Hypercare

Phased rollout with presence during go-live week. Daily hypercare for 30 days, then transition to ongoing support and quarterly reviews.

Industries We Serve

Configured for your industry.
Tailored to your business.

The platform ships with pre-configured templates, workflows and reports for over thirty industry verticals — each built from real implementation experience.

Manufacturing
🛒
Retail & POS
📦
Distribution
🏗
Construction
💼
Services & Consulting
🏥
Healthcare
🎓
Education
🌱
Non-Profit & NGO
🚚
Logistics & Freight
🍽
Food & Beverage
Ready when you are

See the platform on your own data.

Book a free discovery call. We will map your current workflows, demo the platform with your real numbers, and deliver a tailored proposal — typically within one week.

Email
contact@ecsharks.com